Privacy and Cookie Policy - Amazing Workplace

Amazing Workplace Privacy and Cookie Policy

Revised May 29, 2024

We, Amazing Workplace, explain in this Privacy and Cookie Policy (the “Policy”) how we collect, process and/or use information that we receive via our websites, emails we send, and mobile applications (collectively, the “Platform”) that link to this Policy. This Policy describes how Amazing Workplace collects, processes, uses, shares and secures the personal information you provide. It also describes your choices regarding use, access, and correction of your personal information. For purposes of this Policy, personal information shall mean any information relating to an identified or identifiable natural person.

Unless we specify otherwise, this Policy applies only to information we collect, process and use through the Platform. This Policy does not apply to information that we collect through other channels, such as information that we collect offline, from your employer, from other websites or from emails you send us, unless we notify you at the time of collection that the Policy applies.

For the purposes of this Policy, “Amazing Workplace,” “we,” or “us” shall mean the following entities:

Amazing Workplace, Inc., a Delaware corporation. Our headquarters or what is called our “principal place of business” is located at 608 N. Osceola Avenue, Clearwater, Florida 33755.

Note that mail to us should be directed to 61141 S Hwy 97 Suite #310 Bend, OR 97702.

If you suspect any unauthorized access or misuse of your personal information, or if you have any questions or requests under this policy, please contact our Data Protection Officer at privacy@amazingworkplace.com. We will assist you promptly.

Your Rights

Your rights under applicable privacy laws are important to us, and Amazing Workplace ensures that you have the benefit of these rights. These rights are fulfilled as explained in detail in throughout our privacy policy. To be perfectly clear, here are the very important rights you have:

Right to Access to Personal Data
You have the right to find out if we have your personal data. You can request a detailed declaration of the personal data we have. We will provide it within 15 days of your request.

Right to Correct Personal Data
You have the right have your personal data in our possession corrected if it is inaccurate, incomplete, or outdated.

Right to Anonymization, Blocking, or Deletion
You have the right to have your personal data deleted, anonymized (separated from your identifying details), or to have us block collection of your data.

Right to Data Portability
You have the right to request that your personal data be transferred to another service or product provider.

Right to be Informed
You have the right to know with whom we share your personal data.

Right to Revoke Consent
You have the right to withdraw any consent you have given to collect your personal data.

Right to Inquire About Consequences of Not Providing Data
You have the right to ask what happens if you do not permit collection or processing of your personal data. This varies depending on your use of the platform, so please send us a message and we’ll gladly explain to you.

Right Regarding Automated Decision-making
You have the right to request review of decisions made solely based on our automated processing of your personal data where it affects your interests. In general, it is not common for us to perform such decision-making, but should it occur, we’ll gladly review with you while protecting our trade and commercial secrets.

Information We Collect

We collect information about you to provide our services. In order for us to best provide our services to you (and to help make it feasible for us to do so), it is essential that we are able to collect and use the information as described in this Policy. If you are a registered user of the Platform the data collection is largely necessary for fulfilling our contractual obligations towards you. Otherwise alternative legal grounds serve as our legal basis for processing (i.e., consent, legal obligation, and legitimate interests—see details below).

Information You Give Us

When you interact with our surveys or feedback tools, use our public website, create an account within our Platform, interact with our Platform, or provide us with other personal information, we collect that information for processing and use in accordance with this Policy. Because we change our offerings and features from time to time, the options you have to provide us with personal information also may change, but here are some examples of situations in which you will have the opportunity to provide personal information to us:

Creating an account
Signing up for email alerts
Completing a survey
Completing your Profile or preferences
Contacting us for technical support or customer service

Depending on how you interact with our Platform, the personal information we collect from you may vary. For example, to create an account we may ask only for an email address and password. In other circumstances, such as when you complete a form related to a particular service offering, we may ask you to provide other information, which may include your name, phone number, and/or postal address. We also collect and store certain information associated with actions you take. For example, when you complete surveys, we store your responses.

When you set up an individual user account on the Platform, you may create a profile (a “Profile”) that will include personal information you provide. When you fill out and save your Profile, your saved Profile can be viewed by other users or your employer.

We process, monitor, review, store and analyze your responses and your other activity on the platform, including via automated means. As a result of this, or due to technical malfunction, in certain circumstances your responses or entries in the platform may be delayed or may not be delivered to the intended recipient. Amazing Workplace may (but is not obligated to) notify you in such an event.

When you submit personal information to a third party and are informed at the time of collection that your information may be shared with us, we may collect that information for lawful marketing purposes.

Employers with Employer Accounts may provide us with work email addresses and other information about their employees.

Categories of personal information collected by Amazing Workplace may include Profile Information (Name, Email Address, Current Job Title), Security & Login Information (Your login events, password changes, email changes and mobile device information), Site Activity (Pages you viewed), Marketing Activity (Marketing programs you have joined, content downloaded, etc.), User Feedback (Feedback you have provided Amazing Workplace via email, app/website and other channels). We may also collect Responses, as set forth in further detail below.

Information We Collect Automatically

When you use the Platform, your device is automatically providing information to us so we can respond and customize our response to you. The type of information we collect by automated means generally includes technical information about your computer, such as your IP address or other device identifier, the type of device you use, and operating system version. The information we collect also may include usage information and statistics about your interaction with the Platform. That information may include the URLs of our web pages that you visited, URLs of referring and exiting pages, page views, time spent on a page, number of clicks, platform type, location data (if you have enabled access to your location on your mobile device), and other information about how you used the Platform.

Automated means of data collection include the following:

Cookies And Tracking Technologies. Technologies such as: cookies, web beacons, locally shared objects (sometimes called “flash cookies”), mobile identifiers and similar technologies (“Cookies”) are used by Amazing Workplace and our partners (such as advertising, marketing and analytics providers) (“Ad Partners”). We use Cookies to remember users’ settings as well as for authentication and analytics. These technologies may be used in analyzing trends, administering the Platform, tracking users’ movements around the Platform and to gather demographic information about our user base as a whole.

Log File Information. Log file information is automatically reported by your browser or mobile application each time you access a website on our Platform. For example, when you access an Amazing Workplace website, our servers automatically record certain information that your web browser sends when you visit any website. These server logs include information such as your web request, Internet Protocol (“IP”) address, browser type, referring / exit pages and URLs, number of clicks, domain names, landing pages, and pages viewed.

Device Information. We collect information about the device you use to access the Platform, including type of device, operating system, settings, and unique device identifiers, and IP address. Whether we collect some or all of this information often depends on what type of device you’re using and its settings. For example, different types of information are available depending on whether you’re using a Mac or a PC, or an iPhone or Android phone. We collect the device type and any other information you choose to provide, such as username, geolocation, or email address. We also use mobile analytics software to allow us to better understand the functionality of our mobile software on your phone. This software records information such as how often you use the application, the events that occur within the application, aggregated usage, performance data, and where the application is used. We do not link the information we store within the analytics software to any personally identifiable information you submit within the mobile application.

How We Use Information

We use the information we collect to provide our services. In order for us to best provide our services (and to help make it feasible for us to do so), it is essential that we are able to collect and use the information as described in this Policy.

Amazing Workplace’s purpose is to improve the quality of people’s lives. As a registered user of our Platform, Amazing Workplace processes your information in accordance with our contractual obligations based on the Terms of Use and, where this is not the case, alternative legal grounds serve as our legal basis for processing (i.e., consent, legal obligation, and legitimate interests) including personal information for the following purposes:

To provide you with your employer survey, services and offers of services offered by Amazing Workplace, as well as other promotional content and services;
To survey your employees regarding their workplace experience;
And for other purposes that you separately authorize as you interact with Amazing Workplace.

When we collect any information that does not identify you as a specific natural person (“Non-Personal Information”), we are permitted to use and disclose this information for any purpose, notwithstanding anything to the contrary in this Policy, except where we are required to do otherwise by applicable law. Examples of Non-Personal Information include: physical location information; information about your job role or department, demographic information, including gender, etc.; or any personal information that has been anonymized, aggregated or de-identified. If we combine any Non-Personal Information with your personal information (such as combining your ZIP code with your name), we will use and disclose such combined information as personal information in accordance with this policy. Similarly, if applicable law requires that we treat certain Non-Personal Information as personal information, we will use and disclose this information as personal information in accordance with this policy.

How We Share Information/Recipients

We only disclose your personal information to third parties as follows:

To Your Employer

Amazing Workplace provides workplace surveys to employers. Amazing Workplace relies on your consent in order to process your personal information. You can see this consent in the Terms of Use. We provide Your Responses to your employer.

Amazing Workplace provides both anonymous and non-anonymous surveys. The type of survey is clearly indicated at its welcome page before responses are collected.

In the case of anonymous surveys, we do not associate your name or unique identifying details with your responses. We may, at your employer’s request, associate your survey results with certain demographics, including but not limited to: department or role in the organization; level (whether you are in the leadership of the organization); general location (which office, state, or country); gender; or length of employment (by type, such as more or less than 18 months).

Performance of a Contract

Most of the Personal Data processed by Amazing Workplace is performed on the basis that it is necessary for the performance of our agreements with you (among them, your agreement to our Terms of Use and this Policy, and our agreement with your employer), or in order to take steps at the request of the user prior to entering such an agreement.

Legitimate Interest

A second ground relied upon by Amazing Workplace for other types of processing of your personal information is that it is necessary for the purposes of legitimate interests pursued by Amazing Workplace. Such legitimate interests may include where Amazing Workplace sends you marketing about our products and services or where we believe you have a reasonable expectation that we will perform a particular type of processing on your behalf.

Compliance with a Legal Obligation

A third ground relied upon for certain types of processing is that it is necessary in order to allow Amazing Workplace to comply with a legal obligation. An example of this would be where Amazing Workplace is required to retain business records for fixed periods of time or transmit information about your use of the platform to you in order to comply with local legal requirements. Another example is where a law or legal order requires Amazing Workplace find certain records and provide them to legal authorities.

We employ physical, electronic, and managerial measures to safeguard the information we collect online. However, you should know that no company can fully eliminate security risks, so we cannot make guarantees about any part of our services.

Cookie Policy and Ad Choices

This Cookie Policy describes how Amazing Workplace uses Cookies and similar technologies. For more information on our general data privacy practices, please see the full Privacy Policy.

Cookies are small pieces of data that are stored on your computer, mobile phone, or other device when you first visit a page. We use cookies, web beacons, locally shared objects (sometimes called “flash cookies”), mobile identifiers and similar technologies (“Cookies”) to help us recognize you on the Platform, enhance your user experience, understand usage of the Platform, and show you relevant advertising. Cookies may also be set by other websites or services that run content on the page you’re visiting. After you register on the Platform, we may connect information we collect from the Cookies set by us and our partners with other information received from you. The provision of your data via Cookies is voluntary except for those Cookies that we place on your device because we need them for the performance of our Platform and our services.

What types of Cookies do we use?

We use two types of Cookies on the Platform: “session cookies” and “persistent cookies.”

Session Cookies are temporary Cookies that remain on your device until you leave the Platform. A persistent Cookie remains on your device for much longer until you manually delete it (how long the Cookie remains will depend on the duration or “lifetime” of the specific Cookie and your browser settings).

What are Cookies used for?

Cookies transmit information about you and your use of the Platform, such as your browser type, search preferences, job titles, data relating to advertisements that have been displayed to you or that you have clicked on, and the date and time of your use. With the exception of an identifier Cookie that we associate with registered accounts to prevent fraud by members of the Platform, Cookies link to certain unique information such as the job titles that you entered at time of registration or on your profile, but this is not linked to your name. We use Cookies for your convenience in using the Platform.

Consenting to Cookies and Opting Out of Cookies

As we describe above, we use Cookies that are necessary for us to provide the services you use and you cannot opt out of these Cookies on the Platform. You can control, manage and/or delete cookies via your browser settings. A useful resource for information about deleting and controlling cookies can be found at AboutCookies.org.

Do Not Track Signals

We do not currently respond to ‘do not track’ signals and similar settings or mechanisms. When you use the Platform, we try to provide a customized experience.

How Long We Keep Your Personal Information

We keep your personal information only so long as we need it to provide the Platform to you and fulfill the purposes described in this Policy. Your survey responses may be kept indefinitely. Retention periods can vary significantly based on the type of information and how it is used. Our retention periods are based on criteria that include legally mandated retention periods, pending or potential litigation, our intellectual property or ownership rights, contract requirements, operational directives or needs, and historical archiving

Security Safeguards

Security. We employ physical, electronic, and managerial measures to safeguard the information we collect online. However, no company can fully eliminate security risks, so we cannot make guarantees about any part of our services. You are responsible for keeping your username and password secret. Once you have registered with us, we will never ask you for your password. Please create a unique password for your Amazing Workplace account and do not use it for any other web services or applications. Do not share your password with anyone else.

Updates to Our Privacy Policy

We may revise this Policy from time to time by posting an updated version on the Platform. The revised Policy will be effective immediately for unregistered users and users registering accounts or otherwise acknowledging the Policy on or after the revision date. For other users who registered accounts before the revision date, it will also become effective immediately. However, they can object to the new Policy within thirty (30) days after the revision date. If we make a change that we believe materially reduces your rights or increases your responsibilities, we will notify you by email (sent to the email address specified in your account) or by means of a notice on this website prior to the change becoming effective. We may provide notice of changes in other circumstances as well. We encourage you to periodically review this page for the latest information on our privacy practices. Your continued use of the Platform is subject to the most current effective version of this Policy. If you object to the Policy after it becomes effective for you, you may no longer use the Platform.